Executive Assistant - Space Administration Office 行政助理 - 空間資源管理辦公室 (Ref. 2026/036/01)

Deadline: Mar 31,2026 General

Post Specification

Key Duties and Responsibilities:

1. Assist with the University’s space allocation matters, including data collection, analysis, and preparation of recommendations.

2. Provide comprehensive secretarial support to the Office and the Space Allocation Committee, including meeting scheduling, agenda preparation, minute-taking, document circulation and action follow-up.

3. Assist with the management of the Space Resource Management System, covering data updates, request and issue tracking, routine system maintenance, and basic user support.

4. Facilitate and coordinate communications among stakeholders (faculties, departments, and admin units) on space allocation issues; consolidate feedback and ensure timely follow-through.

5. Prepare and maintain records, reports, and presentations related to space planning and usage.

6. Undertake other duties assigned by the supervisor.

Qualifications and Requirements:

1. Bachelor’s degree or above. Preferred majors: Administration, Statistics, Computer Science, Resource Management, or related fields. Candidates from non-related disciplines may be considered if they demonstrate relevant skills (e.g., data analysis, system management).

2. At least three years of relevant work experience, those in higher education institutions would be a plus.

3. Excellent communication, negotiations and interpersonal skills.

4. Strong command of written and spoken English and Chinese; proficient in Word, Excel, PowerPoint. Experience with CAD and statistical analysis is an advantage.

5. Proactive, self-motivated, able to work independently and collaboratively within a team.

6. Well-organized, mature, meticulous, and confident in handling complex tasks and multiple priorities.

Salary and Benefits

Salary will be competitive, commensurate with qualifications and experience. Appointments will be made under the establishment of CUHK-SZ and statutory benefits will be provided according to the prevailing labor laws applicable in the PRC. The appointee will be based at the University campus in Shenzhen, PRC.

Application Procedure

Please send full curriculum vitae together with copies of qualification documents, and at least three references by email to: [email protected]  

 

職位說(shuō)明

工作職責(zé)：

1. 協(xié)助處理大學(xué)空間分配相關(guān)工作，包括數(shù)據(jù)收集、分析以及提出建議；

2. 為辦公室以及空間分配委員會(huì)提供全面的秘書(shū)支持工作，包括會(huì)議安排、議程準(zhǔn)備、會(huì)議記錄、文件流轉(zhuǎn)及事項(xiàng)跟進(jìn)；

3. 協(xié)助空間資源管理系統(tǒng)的日常管理工作，包括數(shù)據(jù)更新、需求與問(wèn)題跟蹤、系統(tǒng)日常維護(hù)及基礎(chǔ)用戶(hù)支持；

4. 協(xié)調(diào)學(xué)院及行政單位等各方在空間分配方面的溝通；匯總反饋并確保及時(shí)落實(shí)；

5. 編制并維護(hù)空間規(guī)劃與使用相關(guān)的檔案、報(bào)告與演示材料；

6. 完成上級(jí)安排的其他工作。

崗位要求：

1. 大學(xué)本科及以上學(xué)歷，行政管理、統(tǒng)計(jì)學(xué)、計(jì)算機(jī)、資源管理或相關(guān)領(lǐng)域優(yōu)先。若非相關(guān)專(zhuān)業(yè)，需具備相關(guān)技能（如數(shù)據(jù)分析、系統(tǒng)管理）；

2. 至少三年工作經(jīng)驗(yàn)，具有高校相關(guān)工作經(jīng)驗(yàn)者優(yōu)先；

3. 具有出色的溝通、談判和人際交往能力；

4. 中英文書(shū)寫(xiě)與口語(yǔ)能力強(qiáng)，熟練使用Word、Excel、PowerPoint等辦公軟件。具備CAD技能和統(tǒng)計(jì)分析能力者優(yōu)先；

5. 積極主動(dòng)、自我驅(qū)動(dòng)力強(qiáng)，能夠獨(dú)立完成工作并具備良好的團(tuán)隊(duì)協(xié)作能力；

6. 組織能力強(qiáng)、成熟穩(wěn)重、細(xì)致嚴(yán)謹(jǐn)，能夠自信地處理復(fù)雜事務(wù)和多項(xiàng)優(yōu)先任務(wù)。

薪酬及福利

具有競(jìng)爭(zhēng)力的薪酬，根據(jù)個(gè)人資歷和經(jīng)驗(yàn)而定;由香港中文大學(xué)（深圳）直接聘用;享有中國(guó)大陸現(xiàn)行的勞動(dòng)法所規(guī)定的相關(guān)福利。

申請(qǐng)程序

請(qǐng)準(zhǔn)備好完整的中、英文簡(jiǎn)歷和/或職位申請(qǐng)表（可在此處下載），并附上三位推薦人的姓名，發(fā)送至郵箱：[email protected]